Scheduling your sessions – Playwaze

Setting up the right schedule is important. We’ve simplified the create flow to help, but we know real-world timetables can get complicated... so here’s a quick guide.

Maximum capacity

Enter the maximum capacity per session.

If some dates need a different capacity, you can edit individual dates later from the activity manage page. If capacity varies, we recommend entering the lowest number during setup to avoid overbooking.

Require booking for all dates

Most providers leave this unchecked.

Turn this on if you run a session series where attendees must book all dates together. For example, if attendance is required on Monday, Tuesday and Wednesday as a full block.

If you want flexible booking — where users can pick individual dates — leave this option off.

First session

This sets the start date and time of your session and defines the session duration.

Each activity can only have one duration. You can run multiple schedules with different start times, but the length must stay the same.

If you need different durations (for example, a shorter morning session and a longer afternoon session), create them as separate sessions.

Does this session repeat?

Choose how often your session runs:

None — one single date
Daily — runs every day
Weekly — choose frequency (e.g. every week or every 2 weeks)
Monthly — repeats once a month on the same date

For weekly sessions, select the days you want:

Weekdays → M, T, W, T, F

Weekends → S, S

Custom pattern → select your days (e.g. M + W)

End date

Optional.

If you leave this blank, we will generate dates months ahead. If you add an end date, sessions stop generating after that point.

Preview

Preview shows exactly how your schedule will appear.

If something isn’t quite right, you can adjust later using manage tools. You can delete dates with no bookings or cancel individual sessions as needed.

Further Support

If you have any further queries or questions, please don't hesitate to reach out to our team at support@playwaze.com

Scheduling Examples

Single Schedule